Complete Documentation

  • Thorough, complete documentation is an important part of good property management. It prevents confusion, misunderstandings, and gives everyone involved a clear understanding of what is expected. Written documentation is used to screen and lease, survey and maintain property condition, and report financial information to the owner.
  • The Property Management Agreement defines our working relationship with property owners and is specific regarding obligations and responsibilities of both parties.
  • Each tenant is required to complete a detailed Rental Application as a basis for general screening and rental reference checking.
  • A Lease Agreement is required between our office and tenants which outlines tenant responsibilities in accordance with company and owner requirements. Our tenant lease agreement is in full compliance with federal, state, and local laws.
  • Property is thoroughly inspected at time of rental, with tenants and management attesting to physical condition, appearance, etc., and the Inspection Report is filed.
  • In the event of non-payment or other specific violations of the Lease Agreement, tenants are sent an official “Notice to Quit/Vacate or take immediate corrective action.”
  • Management renders a Profit and Loss Statement to property owners each month which details all accounting transactions and accompanies payment checks. Monthly statements are accompanied by copies of all invoices.